Union Membership Software That Makes Organizing Easy

Union membership is booming, especially in healthcare, as nurses now have a 17.5% unionization rate, and the field is organizing faster than any other in 2025. To support this surge, healthcare unions need union membership software to automate onboarding, dues collection, and grievance management as membership scales. 

However, software that only manages records isn’t enough: with 168 million healthcare records breached in 2023, only HIPAA-compliant union membership software, such as CallHub, keeps sensitive member and patient data secure.

If you want to grow, protect your members, and face new industry challenges, here are the top union membership software options for healthcare unions today.

How HIPAA-compliant union membership software powers movements

Healthcare organizing today isn’t just about building numbers – it’s about building securely. The right software gives your union an operational edge while protecting every touchpoint.

Here’s how:

• Grow membership through secure digital sign-ups and outreach
• Engage members through compliant, automated communications
• Manage grievances with privacy-first tracking
• Store and share documents safely under HIPAA rules
• Stay compliant with audit-ready logs and BAAs

Now, let’s explore the tools that can make it happen.

CallHub: Secure communication and growth in one platform

Union membership begins with connection, and CallHub makes those connections safe, smart, and scalable, empowering your union to engage at scale.

CallHub delivers not just HIPAA-level security, but versatile outreach tools on the market. Whether you’re recruiting new members, organizing events, handling grievances, or sending dues reminders, CallHub keeps every conversation accurate, tracked, and personal at scale.

Union Membership Power Features

• Text broadcast, voice broadcast, and peer-to-peer texting for personalized outreach to thousands
• Automated sign-ups via text-to-join and keywords that grow membership instantly
• CRM integration (Salesforce Health Cloud, EveryAction, NationBuilder) means every interaction updates member records in real time
• Merge tags and branching scripts turn volunteer calls and texts into persuasive, member-focused conversations—critical for elections, strike mobilization, and onboarding
• Contact list management and segmentation help you communicate differently with recruits, stewards, and leadership
• In-house analytics and link tracking measure campaign impact, engagement, and growth
• Volunteer mobile app lets union organizers call, text, and campaign from anywhere, ensuring no member is left out

Pricing
Pay-as-you-go model and enterprise-level models are available.

Wild Apricot (Personify)

Wild Apricot is for unions that want seamless, user-friendly onboarding.
From customizable forms and instant approvals to regular membership renewals, email blasts, and self-service portals, Wild Apricot streamlines the member journey.

Unions can manage groups, levels, and payment structures, all while ensuring members stay active and connected through event calendars, newsletters, and exclusive online spaces.

Key Features

• Customizable, drag-and-drop registration and event forms
• Automated welcome emails and payment workflow
• Group management and member-only web pages
• CRM-style directory and search tools

Pricing
Starts at $60/month for 100 contacts, with scaling based on union size.

SurveyMonkey

SurveyMonkey applies Excel where unions need to manage detailed, multi-step applications—perfect for credentialing, internal grant approvals, or specialty memberships.
Automated workflows, reviewer assignments, and applicant communication are all in one dashboard, making approvals fast and ensuring every union applicant is fully vetted and supported.

Key Features

• Multi-stage forms and application flows
• Prescreening and reviewer dashboards
• Document upload and automated applicant messaging
• Compliance-ready progress tracking

Pricing
Quotation provided on request, tailored for complexity and member volume.

Union Impact: automated dues and licensing management

Union Impact empowers unions with user-friendly tools for member management, automated dues tracking, and communication—all on a customizable, scalable platform.
Officers and admins can schedule reminders, maintain real-time lists, and create custom data modules for everything from project participation to employer relations, ensuring no member falls through the cracks.

Key Features

• Automated payment/reminder scheduling and dues dashboards
• Centralized, customizable member portals
• Data segmentation for project, employer, or campaign tracking
• Secure, role-based access for all users

Pricing
Starting at $300/month with scalable features and add-ons.

eMembership: custom healthcare data management for unions

eMembership stands out for unions needing highly detailed, flexible records and direct member self-service.
Unlimited contact details, advanced search, and robust security make it easy to maintain up-to-date member data across teams, chapters, or bargaining units—while empowering members to update records themselves.

Key Features

• Unlimited contact fields and membership categorizations
• Rapid data updates and member-driven profile edits
• Financial, credential, and employer tracking at a glance
• Custom security settings for privacy

Pricing
Custom quotes based on union requirements and modules.

UnionTrack: grievance management and member advocacy

UnionTrack is designed for unions that want a strong grievance, contract, and engagement backbone.
Automated workflows streamline the process from member issue submission to final resolution, while integrated communications (texts, surveys, and social posts) ensure members feel heard at every step.

Key Features

• Ticketing and workflow automation for member issues
• Integrated two-way member communications
• Real-time grievance and contract expiration tracking
• Social media and email sync

Pricing
Starts at $400/month; contact for details.

MemberTrack: job dispatch, benefits, and maintenance

Member Track equips unions with tools for job placement, benefits management, and efficient member tracking.
Real-time alerts for job dispatch, targeted support for furloughed members, and benefits tracking make this a comprehensive choice for unions supporting members during transitions and negotiations.

Key Features

• Secure grievance and job dispatch modules
• Pension, benefit, and check processing features
• Employer and applicant administrative tools
• Automated real-time updates and exceptions

Pricing
Demo and custom quote upon request.

Mobilize: Peer-to-peer organizing and events

Mobilize makes it easy for unions to scale up organizing and drive engagement through peer-to-peer event hosting, group text alerts, and integrated feedback, all without a technical learning curve.

Whether for recurring meetings, campaigns, or community rallies, Mobilize empowers passionate members to lead and build momentum.

Key Features

• Event signups, reminders, and volunteer management
• Peer-to-peer and cross-union recruitment tools
• CRM integrations and engagement analytics
• Virtual and in-person event support

Pricing
Free trial for small teams; custom plans for scale.

NLRB Mobile App: labor law and compliance resources

The NLRB mobile app keeps organizers and leaders up to date with the latest regulations, case updates, and union directories—putting the most authoritative labor rights information in every member’s pocket.

Key Features

• Searchable labor law library and case tracker
• Regional office locator and union directory
• Update notifications and resource downloads

Pricing
The app is free for all users.

VUE Labor Management: enterprise recordkeeping and elections

VUE takes care of recordkeeping at enterprise scale, with advanced features to track member status, leadership roles, election outcomes, and committee assignments, perfect for unions running internal elections or governing multiple chapters.

Key Features

• Exhaustive, customizable member and election records
• Status and credential segmentation for easy targeting
• Secure, password-protected member portals
• Website integration for seamless access

Pricing
Custom enterprise pricing on request.

Quick Comparison: top union membership software

Here’s how the top platforms compare at a glance:

How to choose: union membership software

1. List your union’s top needs (onboarding, engagement, compliance, etc.).
2. Set a budget range: account for growth and support.
3. Identify must-have integrations (CRM, SMS tools, payment, event sites).
4. Request demos for hands-on testing: prioritize user interface and support reputation.
5. Select for security: ensure sensitive member data is protected.

How CRMs and union membership software combine 

Integrated CRMs empower unions to organize member data, automate dues and reminders, segment communications, and track campaigns—all in one place.

Top Picks:

• Solidarity CRM: Built specifically for unions, Solidarity centralizes member profiles, communications, dues, events, and committee management for powerful grassroots organizing.
• NGP VAN: Renowned for large campaigns, provides event signups, segmentation, and member engagement, and is fully integrated with CallHub for seamless outreach and data syncing.

Bringing CRM strength into your union membership software helps your organization boost engagement, coordinate efficiently, and keep ultra-accurate membership records.

Moving ahead with union membership software

Union membership in healthcare is on the rise, and the right tools will decide how well you grow. By combining compliance, connection, and communication, platforms like CallHub help your healthcare union expand safely, stay organized, and protect what matters most: your members’ trust.

Start building your secure, scalable future today. Try CallHub’s HIPAA-Compliant Platform

Frequently asked questions on union membership software

Tenzin Tsetan

A Tibetan content strategist specializing in helping organizations amplify their digital presence. Through in-house content creation, bridging traditional wisdom with modern storytelling to engage diverse global communities, with a focus on political organizations, nonprofits, and advocacy groups.