EVENTS & SURVEYS
Fill every seat. Get every response. Without the manual follow-up.
Most event and survey campaigns stall because outreach is fragmented. One tool for invites, another for reminders, a third for follow-up. CallHub runs the full sequence from one place.
- ✓ Multi-channel invitations: call, text, and email coordinated from one campaign
- ✓ Automated reminders that follow up across channels until a response is captured
- ✓ Real-time RSVP and survey response tracking in a single contact record
- ✓ Built-in TCPA compliance and timezone scheduling included on every plan
Trusted by organizations across the world
THE PROBLEM
Fragmented outreach means empty seats and incomplete data.
Your invite, reminder, and follow-up are running from separate tools on separate lists. By the time you reconcile them, the event is over.
A single email to your full list gets ignored by most contacts. No second touch. No text reminder. No call for high-value attendees. Registration stalls and nobody knows until it's too late.
Email-only surveys average 10–15% response rates. The contacts who matter most — hard-to-reach segments, specific chapters, non-email users — are underrepresented in your data.
Who confirmed, who declined, who completed the survey — tracked in three places. Reconciling them before the next outreach wave costs hours and still leaves gaps.
HOW IT WORKS
Every capability your events and surveys campaign needs, from invite to insight
Running a high-response event or survey isn’t one channel on one day. CallHub gives your team the tools to invite at scale, remind across channels, capture responses in real time, and follow up automatically.
Event Invitations & RSVPs
Reach every contact on your list. Not just the ones who read email.
Your invite list includes people who don’t respond to email. CallHub lets you send invitations across text, call, and email from one campaign. Each contact gets reached on the channel they respond to. RSVPs update the contact record automatically as responses come in.
- →Text Broadcasts: send personalized event invitations to your full contact list in one send, with one-tap RSVP links
- →Voice Broadcasting: reach contacts who don't read email with a pre-recorded invite at scale without tying up volunteers
- →P2P Texting: volunteers send personal invites to high-priority contacts and handle replies directly
- →Segments & Auto-Tagging: auto-segment by RSVP status as responses arrive so follow-up only targets the unreached
Automated Reminders
Confirmed attendees still need a nudge. Automate every reminder across channels.
Confirmation doesn’t guarantee attendance. A text the day before moves people. A call the morning of moves more. CallHub lets you build the full reminder sequence once and run it automatically for every confirmed contact, timed to their local timezone.
- →Workflow Automation: build the full invite → confirm → reminder sequence once; it triggers and runs automatically based on each contact's response
- →Recurring Campaign: schedule reminder sends days in advance across your full confirmed RSVP list without day-of management
- →Timezone-Optimized Outreach: every message sends in the contact's local permitted hours, regardless of where your team is based
- →Call Center Software: run a day-before confirmation call bank for high-value events without building a separate list
Survey & Poll Distribution
Get responses from the contacts who matter. Not just whoever opened the email.
High-response surveys require multi-channel distribution. CallHub sends survey links via text and email, and volunteers can walk contacts through key questions on live calls. Every response auto-tags the contact record without manual data entry between your survey tool and CRM.
- →P2P Texting: send personalized survey links with high open rates; volunteers handle follow-up questions on warm responses
- →Call Center Software: volunteers conduct structured phone surveys with branching question logic and real-time response tagging
- →Segments & Auto-Tagging: survey responses auto-tag contacts so follow-up outreach targets only non-respondents
- →In-Chat Calling: escalate a warm text exchange to a live survey call instantly when a contact engages
Post-Event & Survey Follow-Up
Close the loop. Move every respondent to the next action automatically.
The event ends, the survey closes — and most organizations stop. The contacts who attended, completed the survey, or expressed interest are the warmest leads in your list. CallHub automatically segments them and routes them into your next outreach sequence before the data goes cold.
- →Workflow Automation: define post-event follow-up rules once; sequences trigger automatically based on attendance and survey outcomes
- →Text Broadcasts: send post-event thank-you messages or survey result summaries to attendees in one send
- →Relational Organizing: route engaged attendees into peer outreach sequences so their energy reaches their networks
- →Two-way CRM Sync: event and survey outcomes push back to NationBuilder, NGP VAN, and Salesforce in real time
Built for the tools campaigns and organizations already run on. Certified for the standards your counsel is accountable to.
Two-way sync with the CRM and membership platforms your organization already uses.
Every major security and compliance standard. Built in, not bolted on.
WHO THIS IS FOR
Built for everyone running the campaign
Whether you’re directing strategy, building outreach sequences, or coordinating a volunteer team — here’s what CallHub does for your role.
You need to know registration numbers, survey response rates, and which segments are still unreached — without pulling reports from three tools. CallHub gives you unified reporting across every outreach channel in real time. Make strategy calls on live data, not last night's export.
- Unified reporting across call, text, and email for every event and survey campaign
- Real-time RSVP and response segmentation so you see gaps before it's too late to close them
- Two-way CRM sync with NationBuilder, NGP VAN, and Salesforce — event data flows back automatically
- 2.8x more contacts reached vs running separate calling and texting tools on the same list
You're responsible for building and managing outreach: uploading lists, chasing no-responses, and reconciling RSVP data across tools. CallHub removes that overhead. Set your invite → reminder → follow-up rules once and CallHub runs it automatically for every contact, with every channel reading from the same record.
- Workflow automation: set invite → reminder → follow-up sequences once; runs without daily management
- Auto-tagging by RSVP status and survey response — segments always current, no manual updates
- One contact record per person — every channel reads the same RSVP and survey history
- Built-in TCPA compliance runs automatically — no manual scrubbing before each send
Managing volunteers across invite and survey campaigns means constant friction: setup barriers, inconsistent quality, and no real-time view of who's performing. CallHub removes the setup barrier entirely. Volunteers join from a browser in under 60 seconds. AI scores every call so you know who needs coaching without reviewing every recording.
- Browser-based dialer — volunteers are live in under 60 seconds, from any location or device
- Live monitoring dashboard — see every active call, volunteer stats, and contact rates in real time
- Call barge — join any live call to coach the volunteer directly, without the contact knowing
- AI quality scoring flags underperforming volunteers and delivers personalized coaching daily
WHAT CAMPAIGNS SAY
Hear from campaigns winning with coordinated outreach
Our goal was to get members involved in our pay campaign. Signing the Government petition was the mechanism. Our target was 100,000 signatures. That number secures a Parliamentary debate. We achieved it after using P2P texting.
"We needed 40,000 more signatures in under a week. Phone and email weren't enough. P2P texting through CallHub got us 10,000 signatures in a single day. The response rate is in another league entirely."
"Hospo Voice used P2P texting and email through CallHub to reach workers across Australia. Workers scattered across casual roles are hard to reach through traditional channels. Digital tools plus on-the-ground action made the campaign work."
FAQ
Common questions about running events and surveys on CallHub
See how a coordinated events and surveys campaign performs against yours
Book a 30-minute session. We’ll map a coordinated invite, reminder, and follow-up campaign to your contact list, CRM, and event timeline.