20 Best Church Management Software and Tools for Your Congregation

Published on June 14, 2022

You need church management software that can help you maintain your ever-growing community.

That means it should enable you to:

  • Collect and store important data points on your congregation members.
  • Have this data synced between multiple tools.
  • Segment messaging to communicate with parts of your congregation.

In addition, there are plenty of tools out there that offer specialized services for churches, such as contribution management, presentations, and event management.

Once you start using church management software along with other tools, you will find them indispensable. 

We have compiled the best tools available for churches and other faith-based organizations in this list, along with key features that can help convince your leadership to get on board.

church management software tools

Church management software

A church management software platform is intended to provide everything you need to run your church under one roof. That means they can often handle community databases, events, presentations, accounting, donations, and membership. If you’re looking for specialized tools, scroll down.



Breeze ChMS

Servant Keeper 






Tithe.ly Church Giving

Features of church management software
Most if not all the tools we mention will help you:

– Record member data
– Schedule committees and events
– Streamline communication with your staff and congregation
– Manage contributions Assist with accounting
– Manage volunteers’ schedules
– Track event check-ins

Let’s take a look at these tools in detail:


churchtrac church management software

Providing software for churches since 2002, ChurchTrac aims to be an affordable and easy-to-use software for faith-based organizations. The monthly subscription comes with tools for volunteer management and scheduling, budgeting, attendance tracking, worship planning, and more.

Notable features

  • Share Announcements and show upcoming events with Church Connect
  • Manage your song library
  • Track spending for your ministry


churchcrm church management software

ChurchCRM is a free and open-source church management software. Since it’s open-source, you will need some technical knowledge to set it up and run it. It offers membership management, calendar, finances, fundraisers, and volunteer management. 

Notable features

  • Active developer community.
  • Accessible from desktop, tablet, and mobile
  • Integrates with MailChimp

Breeze ChMS

breeze crm

The Breeze church management software is, as the name suggests, a breeze to use. It offers an easy to use UI on both the admin and the user side. Among other features, Breeze offers database management, online and text giving, reports, and event and volunteer management.

Notable features

  • Online giving reports
  • Bulk data import for easy setup
  • Add tags to volunteers and event attendees 

Servant Keeper 

servant keeper church management software

A cloud-based software, Servant Keeper offers a standard range of tools for churches such as tracking donations and pledges to managing members, groups, and visitors. The Support Desk allows for easy access to troubleshooting. Servant Keeper offers additional modules that can be installed if required.

Notable features

  • Multiple online giving options
  • Customizable interface
  • Automatic zip code and age calculation 



The Churchteams church management system is based on group membership. New people added to the tool are assigned to one or more groups defined by an admin. e.g., ministry team, Sunday school, event volunteer. The new contact then receives communications sent to that group.

It also offers event check-in, membership management, mass communications, and contributions management, among other features.

Notable features

  • Online giving and text to give
  • Available on mobile platforms
  • Custom fields for the database


fellowshipone church management software

Like some others, it is a web-based church management software, meaning you don’t need a server or app on your computer to use it. The tool offers custom attributes, lets you create shareable people lists, and allows for easy-to-create web forms.

Notable features

  • Pull customized reports
  • Congregant info based on visitor cards
  • Streamlined child check-in process


acs church management software

The Realm church management software from ACS keeps your database updated as your congregation interacts with you online. With the Connect mobile app, you can call members of your group from your cell phone. In addition, it allows you to track member involvement, review giving trends, manage small groups, and more.

Notable features

  • Pricing is based on average weekly attendance
  • Cross-functional platform
  • View check-in activity in real-time



ShelbyNext lets you easily enter, edit, combine, or delete member records. That means you can create a more personalized portfolio for each of your congregants without a hitch. Track congregant attendance, giving, small groups, classes, and prayer requests in real-time. Targeted toward large churches, the solution has over 200 active members.

Notable features

  • Manage and communicate through groups
  • Flexible pricing
  • Communication tools include SMS and email


aplos church management software

Aplos is another cloud-based church management software. That means all database entries are automatically saved and easy to correct or delete. Keeping finances for multiple user accounts and member data is simple. Since it works on the cloud, you can access it from anywhere.

Notable features

  • Automatic tithe tracking
  • Add a donation widget to your site
  • Online ticket sales

Tithe.ly Church Giving


Tithe.ly has a free option for churches who are only looking to make use of minimal tools. That means it’s a great option for churches that are looking for their first church management platform. The competitive pricing for it’s paid subscription is also an advantage for small churches on a budget.

Notable features

  • Easy to set up and get running
  • Modern, sleek UI
  • Easy group management

Church management software comparison

Open-sourceFree plan3rd party integrationsMobile support
Breeze ChMS

Servant Keeper 
Tithe.ly Church Giving

Church giving software (church contributions software)

Since donations are such an important aspect of church management, you will find that most church management software platforms have integrated donations into their tool.

But, if you are looking for a specialized tool, take a look at:

Faithlife Giving

faithlife giving

Faithlife is a church contributions software platform that offers a range of options for users and donors to customize the contribution process. It allows donors multiple giving methods

such as  ACH bank transfer, all major credit and debit cards, and text to give.

Notable features

  • Allow giving without a username or password
  • Giving calculator
  • Set up recurring donations

Explore the top 17 donation tools for nonprofits

Church database software 

The church database with all your congregation and volunteer information is another integral part of your church management process. That means all of the church management software tools listed above are going to have this functionality.

If you are looking for a tool that just offers church database management, with no other frills, take a look at:



Churchinfo is a free and open-source church database program that helps churches track members, families, groups, pledges, and payments. The features they offer for database management are comparable to paid church management software packages. 

Notable features

  • Open source developer community
  • Runs on any server that supports PHP and MySQL
  • Add permission to access financial data

Church accounting software

QuickBooks Non-Profit


QuickBooks helps nonprofit organizations like churches keep track of donations, invoicing, bookkeeping, and all their accounting needs. You can import transaction details from other apps, such as Fundly or DonorPerfect.

Notable features

  • Print reports in a few clicks
  • Automate reports to be emailed to your team

Church presentation software

Present and conduct sermons online with church presentation software.


proclaim church presentation software

You don’t have to be a tech wizard to use Proclaim for your church presentations. Proclaim combines ministry focused features with easy to use presentation designs. You can integrate your work subscriptions, Bible versions in scripture, and song lyrics within the software. Cut down the time needed to juggle tools like Illustrator, Photoshop, and PowerPoint with this integrated tool.

Notable features

  • An on-screen Bible
  • Livestream Proclaim to your live stream provider
  • Easy to preview changes to slides



ProPresenter is another live presentation and worship application for churches and schools. You can manage and display lyrics and other media in real-time.

You can present the scripture slides through a number of output methods and control it all from a centralized interface.

Notable features

  • High-quality slide transitions
  • Access to dozens of Bible translations
  • Import lyrics and worship songs

Church media creation software

Searching for and creating images and other media that you want for your ministry can be a hassle. Especially when it is a large part of keeping your congregation engaged.

Here are some tools that can help you create media for your church presentations.

Ministry Pass

ministry pass church media

Ministry Pass is a media service that offers sermon series, Bible book series, sermon illustrations, announcements, countdown videos, and sermon calendars for adults, youth, and kids. They have over 500 completed sermon series in their database.

Notable features

  • Create a lesson plan with their sermon calendars
  • Large illustration library


cs church media

CreationSwap offers images that are ready to use for your sermons, website, or social media posts. This is a cost-effective way to save a ton of time creating graphics and make it easy to communicate with media.

Notable features

  • Wide collection of images, videos, and audio

Church communication software

When you want to get the word out amongst your congregation, communication software is the best way to do it. Some church management software come with communication tools, but they often do not have the range of customization you need.


callhub church communication software

CallHub offers the full suite of calling and texting tools for your church. Run calling campaigns to cultivate your congregation and broadcast urgent updates and reminders with text messages. Personalize your texts if you want to engage members individually. And since it’s pay as you go, you only need to pay for each call or text you send out.

Notable features

  • Peer-to-peer texting for one-to-one conversations with your congregation
  • Text to give campaigns with SMS opt-in
  • Send follow-up texts immediately after a call 
  • Church phone tree to reach large audiences
  • Call center for cultivation calls



MailChimp is an email tool that allows you to show the newsletter sign-up form on your church’s site and automatically enroll subscribers in the list to avoid manual entry. It’s great for small organizations because it’s so easy to set up a campaign and hit go.

Notable features

  • Customize emails with contact details
  • Segment emails to specific congregant groups
  • Create landing pages to accept donations

If you are looking for a more advanced feature set for email marketing, check out this list.

Church event registration software

Church events are a large part of bringing your community and congregation together. Chances are, your church management software has some rudimentary tools for event management, but if your a looking for a more robust tool to get people to your event, take a look at:


eventbrite church events

Eventbrite is a highly popular tool for event registration. Why should your church use it? One, it’s an established tool, which means you will have all the features you need at your disposal and more. More importantly, it is free to use if you are hosting an event that is not charging for tickets.

Notable features

  • Integration with Facebook events
  • Responsive web platform
  • Send personalized email invitations

Church social media tools

Social media is a great platform to keep your congregation engaged and up to date on happenings in your church. Unlike some of the others that we mentioned, tools for social media are often not part of church management software.



Buffer is a tool that primarily allows you to schedule social media posts in advance. In addition, you can analyze results from your social media campaigns. Your church can benefit by scheduling posts weeks or even months in advance and free up mental space for other tasks.

Notable features

  • Schedule posts on all major social media platforms 
  • Very easy to get started
  • Free option available

Read Next: 5 Steps to Building a Fool-proof Church Social Media Strategy

Benefits of Church Software

The question might still remain. Is it worth it to invest in church management software or multiple tools?

Here are some benefits to consider to help you answer that question:

It saves time

The software helps automate multiple processes for your church, meaning you save plenty of time in the long run.

For example, if you’re running a calling campaign to invite congregants to an event, a calling tool can help you by automating the dialing process. You would no longer have to manually dial numbers and use spreadsheets to keep track of who you’re reaching out to.

Better volunteer management

You can keep track of your staff and volunteers as well as create schedules with the help of a tool. That means you can get the most out of your volunteers.

If you’re hosting an event at your church, for example, you can send alerts to volunteers through emails, calls, and texts detailing their tasks.

Keep your congregation engaged

Consistent communication keeps your congregation involved with your church and lets you develop stronger bonds in your community. A software tool can help you manage your outreach to your congregation.

A weekly text message sharing photos, videos, and even audio clips from your pastor can help keep your congregation engaged.

Easy financial reporting

Having all contact information, member details, records of collection, financial reports, and other important files and documents in one accessible location makes it easy when tax season comes in.

Donors often want documentation when filing tax returns at the end of the year, and a church management or accounting software can help you make sure these docs are at hand at all times.

Once you know what you want out of your church management software, this list should give you a head start to maintaining and growing your congregation.