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We’ve compiled a list of your organization’s best volunteer management software.
No matter how many volunteers your organization has, recruiting, training, managing, and scheduling them probably takes up a chunk of your time.
The people at Meals on Wheels figured that out when they tried to do the whole process manually.
According to them:
“The process consisted of countless spreadsheets, paper sign-ins, phone calls, and tools to be sustainable. It was organized chaos and required a substantial time commitment to run effectively.”
The solution is a tool that can help you register, schedule, and communicate with your network of volunteers by storing contact information, a participant’s history, availability, and more—a volunteer management system.
There are so many tools that can help you manage your volunteers. We know finding one right for your nonprofit’s needs is hard. Read on for a list of the top volunteer management software.
How does a volunteer management software help?
A volunteer management tool can make finding and coordinating your volunteers easier, but how? Much of it is removing the need for offline tools like spreadsheets.
A volunteer management software can help you:
Recruit and track new volunteers
When the recruitment process goes online, you can find volunteers without needing either party to step out of the comfort of their homes.
Create and manage volunteer shifts with volunteer management software
Most tools allow you to create shifts for volunteers individually or as a group. That means you don’t have to deal with the hassle of spreadsheets.
Real-time volunteer reports and data analytics
Most volunteer management software allows you to access data on your volunteers and their engagement with your organization. This data can help inform future volunteer management efforts.
How to choose the best volunteer management software
You need a volunteer management software that’s:
- Easy for your volunteers to use.
- Lets you view a report of volunteer activity.
- Fits your budget.
The following are our picks for the best volunteer management tools.
We’ve categorized the list into:
- Volunteer management software
- Volunteer recruitment/registration software
- Volunteer database software
- Volunteer scheduling/coordination software
- Event volunteer management software
It should be easy for you to find the specific tools that fit your needs.
Volunteer management software
We list 23 volunteer management software.
Disclaimer: These prices are updated as of November 2024. Please check if they are the same at the time you read this.
NationBuilder
NationBuilder provides nonprofit organizations the tools to build websites, move volunteers to action, manage events, and raise funds.
It also lets you schedule shifts, run background checks, conduct volunteer reviews, and build reports on all volunteer activities. In addition to sending emails, integrations with tools like CallHub let you manage volunteer communication.
Notable features
- Schedule text messages or calls to go out in advance before a shift or reach out to volunteers with campaign updates.
- Customizable pages to engage volunteers.
Pricing
Starts at $29/month.
Action Network
Action Network is an organizing tool that can recruit and organize volunteers both online and offline. It can also be used to fundraise while enabling your nonprofit to create different types of activities and roles and track volunteers and the work done.
Dynamic integrations with tools like CallHub make running campaigns and communicating with your volunteers much easier. You can make phone calls or send texts to remind and update volunteers about your campaign. As such, Action Network’s functionalities go beyond a simple volunteer management platform.
Notable features
- Build an automation ladder to move volunteers and activists through when they subscribe or take action.
Pricing
Based on the size of your organization. If you’re sending emails to volunteers and supporters, take a look at their email pricing.
DonorPerfect
DonorPerfect is a comprehensive solution for nonprofits seeking donors, fundraising, and volunteer management.
The tool’s volunteer-specific features include assignment and skill tracking, hours served, and solicitation reports. The volunteer software tool is also best suited for fundraising. It helps you manage gifts and pledges, campaigns, donor retention, emails, and event registration.
Best Features
- It is an all-in-one platform if you want additional fundraising and donor engagement capabilities.
Pricing
DonorPerfect offers pricing packages to meet the needs of organizations of any size and any budget. You can request their pricing by visiting here.
Volgistics
Volgistics is an online volunteer management software that allows organizers to register, schedule, manage, and communicate with their volunteers. It’s a browser-based system, so no installs or downloads are needed.
Volunteers can submit their shift preferences or schedule it themselves. The tool helps you keep records of your current and past volunteers and communicate with them via email or text message.
Notable features
- Create custom reports with an easy-to-use interface
- Let volunteers view opportunities and submit applications through your website
- Schedule reminders to volunteers through text or email
Pricing
Pricing scales based on the size of your organization’s volunteer community, and you can check out their pricing calculator.
Samaritan
Samaritan can be used to recruit, manage, and measure tasks done by your volunteers. The volunteer management system has a built-in background check, reference check, e-campaign support, and survey tools. It helps organizers manage and grow their volunteer programs with products to match their changing needs.
Notable features
- Automate emails to volunteers
- Embed registration forms on your website
- Track volunteer hours through analytics
Pricing
You can use the free or premium accounts, starting at $208/month.
You May Also Like: Top 17 Online Donation Tools for Nonprofits (2020 Update)
Giveffect
Giveffect can connect your volunteer management system with multiple other modules.
The tool allows you to manage volunteer management, online giving, membership, events and fundraising, wealth screening and major gifts, and more.
Notable features
- Custom online application form for easy volunteer recruitment
- Create volunteer opportunities and send out calendars
Pricing
Get a quote from them here
Volunteer recruitment/registration software
VolunteerHub
VolunteerHub covers everything from recruitment, registration, management, and communication of volunteers. Organizers can use the volunteer management tool to increase event participation by empowering volunteers to view and sign up for events.
Notable features
- Organize teams for specific events based on location, interests, skills, etc.
- Reports and insights on volunteer activity
Pricing
Pricing starts at $143 per month.
VolunteerMark
VolunteerMark is volunteer management software created to simplify how organizations run a volunteer program. Through the dashboard, you can recruit and manage volunteers, schedule volunteering opportunities, and manage events and volunteers.
Best Features
- Simplify communication with volunteers
- Recruit and manage volunteers
- Schedule volunteering opportunities
- Easy and elegant event sign-up views
- Best in class management dashboard for events and volunteers
Pricing
There is a free plan for up to 50 volunteers.
For the paid plans, you can opt to pay yearly or monthly. The plans start from $0
Forj
Forj, formerly known as Mobilize, is built to help you engage event volunteers and accomplish your mission.
Forj provides simple management tools for communities. It allows you to build connections and facilitate relationships between your organization and its members and volunteers.
Notable features
- Integrated event management
- A mobile app to boost engagement
- Allows for community discussion and shared resources
Pricing
You can request a demo to understand their pricing.
TeamKinetic
TeamKinetic is a volunteer management system optimized for recruiting and retaining volunteers.
It allows you to manage all volunteer recruitment and registration aspects with customizable registration, auto-approval, and opportunity sharing to Do-It and Salesforce.
Notable features
- Email and text your volunteers
- Provide instant feedback to volunteers
- Measure impact with real-time reports
Pricing
There is a free option, with paid plans starting from £19.
SignUp.com
SignUp is a web-based volunteer management software. The platform simplifies the coordination of big and small volunteer groups.
Notable features
- Organize volunteer activities by creating a volunteer calendar
- Collect contributions and send alerts and updates to volunteers
Pricing
The pricing starts from $0 and can go up depending on your usage.
SignUpGenius
SignUpGenius simplifies the process of organizing events and people by providing online sign-ups and registration for nonprofits, schools, sports, faith groups, colleges, businesses, and organizations.
Notable features
- Online signup tool for efficient volunteer recruitment
- Send automatic reminders to volunteers before an event
- Easy-to-use admin tools
Pricing
Pricing plans start from $8.99.
Volunteer database software
DonorSnap
DonorSnap is an easy-to-use online donor/membership management system.
The volunteer management tool helps thousands of organizations and associations track volunteers, engage with donors, manage memberships, plan events, and make online donation requests.
Notable features
- Send mass emails to your contact database
- Prevents duplicate data, keeping your list clean
Pricing
Pricing options start from $50 going up depending on your usage.
You May Also Like: Essential Strategies For New Donor Acquisition For Your Nonprofit
WildApricot
WildApricot is a membership and volunteer management platform specifically designed to manage large amounts of member data.
Notable features:
- Easy to manage database
- Searchable online member directory
- Automatic database updates in real-time
Pricing
WildApricot offers many pricing options, starting at $60 per month. Please take a look at their page.
Better Impact
Better Impact offers a volunteer management database system for small and large nonprofits. It has customizable volunteer and organization profiles and an easy-to-use interface. Better Impact serves nonprofits and government agencies with 50 -150,000 volunteers.
Notable features
- Flexible scheduling and conditions to control who can do what
- Targeted email and text communications with volunteers
Pricing
They have multiple pricing options; you can request their team to guide you.
Volunteer scheduling/coordination software
Boardable
Boardable is nonprofit volunteer, staff, and board management software that allows nonprofit staff to schedule, meet, and communicate easily.
The tool is a mobile app, making it easy to manage staff even when on the go.
Notable features
- Build an agenda for meetings with templates
- Get insights into staff engagement with analytics
- Track and measure the success of initiatives
Pricing
Pricing options start from a free trial and go up to an enterprise package which scales according to your use. Their most popular package is the ‘professional package’ at $26.99/month per user.
Track It Forward
The Track It Forward volunteer tracking software allows volunteers to track their hours using a simple tool.
Notable features
- Integration with your website for embedded time tracking and volunteer registration
- Event scheduling, with time tracking for each event
- Instant graphs and customized reports
Pricing
They have multiple pricing options starting at $12.
Timecounts
Timecounts is a cloud-based volunteer management solution with flexible tools.
With this tool, you can create beautiful event pages, assign shift schedules, and create applications. You can also store your supporter information in a smart directory with profile cards, which will help your volunteers make calls.
Notable features
- Organize events, orientations, signups, ongoing schedules, and assignments.
- Auto confirmations and reminders are sent to volunteers to make scheduling a breeze.
Pricing
They have four options to choose from:
- A free plan
- A premium plan at $50/month
- A growth plan at $125/month
- An enterprise plan for a custom solution
VolunteerLocal
VolunteerLocal is a cloud-based volunteer scheduling solution that helps nonprofit organizations organize, manage, schedule, and communicate with volunteers.
Its key features include real-time reporting, volunteer data collection, and onsite check-in. The tool also helps contact volunteers to update them about events or tasks.
Notable features
- The real-time reporting feature to help you review jobs and shifts
- Re-assign, blacklist, or remove volunteers
- Modify security settings to grant role-based access to employees
Pricing
Their pricing begins with a free trial, and their pro plan is billed $59 per month annually, or $69 if you want to pay monthly.
All of their plans include unlimited jobs, unlimited shifts, and unlimited volunteers.
YourVolunteers
YourVolunteers is a free cloud-based volunteer management solution.
Its features include scheduling, engaging, and tracking services used by more than 6,000 nonprofit organizations worldwide.
Notable features
- Track work hours and no-shows for individual volunteers
- Create shifts for your volunteers to choose from, or find those who are available for a change and assign it to them
Pricing
This is a free volunteer solution. They also have a premium version at $20 per month and a custom plan for your needs is available.
Event volunteer management software
Bloomerang
Bloomerang streamlines your event volunteer management process. This lets you stay connected with your team in real-time and build your event schedule faster.
In addition, you can track key metrics like hours worked, shift attendance, and communication logs, providing you the visibility needed to scale up your event.
Notable features
- Create a branded sign-up page
- Create defined roles for event staff
- Staff can select their preferred language on the app
Pricing
Reach out for a call with their sales team here.
TRS Volunteer Management
The myTRS software is designed for mid- to large-scale events. Event managers can use it to manage their volunteers and short-term employees.
It also offers a ticketing system for general admissions, connecting the payments straight to your events bank account.
Notable features
- Easy volunteer application from a computer, phone, or tablet
- Online volunteer scheduling
- Ticketing for your events
Pricing
Get a quote from them here.
QuickStaff volunteer management software
Quickstaff is an easy-to-use volunteer scheduling software specifically tailored to event professionals.
The tool lets you create events and invite your staff while monitoring their responses. The dashboard and calendar give you a snapshot of your upcoming events and an indicator for each event to let you know where you stand.
Notable features
- Send alerts and notifications to staff
- Real-time task scheduling for volunteers
- Swapping shifts between staff is easy
Pricing
Pricing plans start at $59 per month and go up to $99 per month
Have you decided on your volunteer management software?
Once you’ve chosen the best volunteer management software for your needs, whether to recruit or mobilize volunteers, it’s time to use it.
Get a head start by reading these articles on volunteer recruitment and management from CallHub:
Volunteer management strategies for nonprofits
Volunteer Management Best Practices For Each Stage Of The Volunteer Lifecycle
How To Recruit Volunteers for Political Campaigns
9 Volunteer Recruitment Ideas to Attract Talent During Pandemic
The Most Effective Volunteer Recruitment Methods and Tools for Your Cause
